Club Rules

NAME:

The name of the club shall be: A B & C OCU SPORTS AND SOCIAL CLUB

 

OBJECT:

The objects of the club shall be:

(a) To form and foster friendship among people with a common interest.

(b)  The Club shall be run for the benefit of its members with the provision of social events and sporting facilities. These events and facilities will be for the benefit of the greater membership. Individual members may make application for funding which shall be considered by the committee. The Committee in arriving at a decision shall take into consideration any impact on the club or its finances.

 

MEMBERSHIP:

Membership shall be restricted to those who are a full member of the West Midlands Police Sports and Social Club and who are permanently employed on the A, B, C or V OCU’s. Retired members of the West Midlands Police who are paying full subscriptions to the WMP Club may elect to be associated with the A, B, C or V OCU Sports and Social Club. Membership and any rights or privileges shall cease upon the member resigning or leaving the A, B, C or V OCU’s.

 

CLUB GYMNASIUM:

Membership of the Club’s Gymnasium shall be restricted to full members of the A, B, C or V OCU Sports and Social Club.  Each person applying must complete the required medical examination, complete the application form and pay any fee stated by the Committee. Membership and rights to use the equipment shall cease when a members leaves the Club.

 

OFFICERS, COMMITTEE, AND MEMBERS:

The Club shall consist of a maximum of sixteen committee members who shall elect from amongst them a Chairman, Secretary and Treasurer. The Club shall have an unlimited number of members.

 

EXECUTIVE OFFICERS:

The Executive Officers of the Club shall be the Chairman, Secretary and Treasurer.

 

COMMITTEE:

The management of the Club shall be by Executive Officers of the Club, who shall retire annually but shall be eligible for re-election, and a Committee of up to ten members, who shall retire annually but shall be eligible for re-election. The Chairman shall be an ex-officio member of the Committee, with a casting vote only. The Secretary and Treasurer shall be ex-officio members of the Committee with voting powers. The Committee shall have power to appoint sub-Committees. The Committee shall have power to co-opt members onto the Committee in the event of positions becoming vacant. Those co-opted will have full voting powers but shall only hold office until the next Annual General Meeting of the Club. Nominees for election to the Committee must be fully paid-up members of the Club. No business shall be transacted at any Committee Meeting unless a quorum is present when the Committee proceeds to business, six Committee members shall form a quorum. Any officer or committee member who is absent from two consecutive meetings without explanation shall be considered as having resigned.

 

CLUB PROPERTY:

The property of the Club shall be vested in the Officers and Committee of the Club and in the event of the Club ceasing to exist; any assets shall be disposed of in accordance with the instructions of the committee.

 

EXPULSION OF MEMBERS:

Any members who shall be suspended by the west Midlands Police Sports and Social Club shall ipso facto cease to be a member of the A, B, C or V OCUs Club. If the conduct of any member shall be in the opinion of the Committee of the Club be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.  Notice of the Special General Meeting shall be sent to the member accused, giving particulars of the complaint and advising the place, date and hour of the meeting and he/she may attend and offer an explanation.  If at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purpose, to be a member of the Club, except that he/she may, within two calendar months from the date of such meeting, appeal. No person whilst an undischarged bankrupt may serve on the Committee or hold any other office.

 

OFFICERS HONORARIA:

The Secretary and Treasurer and others at the discretion of the committee shall receive an honorarium to be reviewed annually.

 

GENERAL MEETINGS:

The Annual General Meeting shall be held as and when convenient (not later than July) for the following purposes: To consider and if appropriate, approve the Minutes of the previous Annual General Meeting. To receive the Committee and Sub-Committee reports.  To receive and if appropriate accept a Balance Sheet or interim balance sheet and Statement of Accounts.  To confirm the election of Committee.  To appoint an Auditor, to consider any motion which may be duly submitted to the meeting. Notice of the date and venue of the A.G.M. will be published on the Club’s website and by poster where possible and will request motions for inclusion in the Agenda. Every proposal for consideration at the meeting shall be sent by notice in writing to the Secretary of the Club by the 31st March.  The notice shall contain the precise wording of the motion to be submitted and shall be signed by two members of the Club.  The Agenda, Committee Report, and Balance Sheet shall be available to members on the website and by poster, where possible, not later than 28 days prior to the A.G.M. Amendments to the Motions, in writing, must be in the hands of the Secretary at least 14 days prior to the A.G.M. A Special General Meeting must be summoned by the Secretary, within 28 days, if ten members send in signed requisitions setting forth the subject to be discussed.

 

The Committee of the Club is also empowered to call a Special General Meeting.  Notice of a Special General Meeting will be advised by a notice on the Club web site and by poster where possible.  No business other than that appearing on the Agenda may be discussed at a Special General Meeting.  The Rules of the Club may not be altered except at an Annual General Meeting or Special General Meeting. A quorum shall be twelve members.

 

ELECTIONS:

The Election of the Committee will be conducted at the AGM.  Each nominee shall require to be nominated and seconded before their name be added to list of candidates.  The nomination containing the proposer and seconder shall be received by the secretary not less than 14 days prior to the AGM.

Existing members (not co-opted) who wish to be considered for re election shall not require to be proposed or seconded.

 

CLUB ACCOUNTS:

A Banking Account shall be held in the name of the Club to be operated by the Secretary and Treasurer, and such other Officer as may from time to time be appointed for such purpose by the Committee.  The Accounts shall be kept by the Treasurer, and an auditor shall be appointed to certify the Club’s Accounts at the end of the financial year, viz. 31st March.

 

FUNDING OF CLUB SECTIONS:

The club will consider support and funding for sporting sections. Where possible the sections shall reflect all OCUs, departmental sections or individuals will not normally be supported.

 

Funding will normally support the actual expense of the sport and will not include expenditure for travel, accommodation or refreshments etc.

 

The section shall make an annual application to include the detail of the expenditure and a list of members who will participate. The grant shall be proportionate to the number of members participating e.g. 50% non members will result in 50% of the cost being funded.

 

The Hon Treasurer of the ABC shall manage the budget allocated and shall reimburse expenditure upon receipt of an official invoice.

 

Sections will not be allocated the funding in advance.

 

Any abuse may result in the funding being withdrawn or amended.

 

ANNUAL RETURNS TO THE WEST MIDLANDS POLICE SPORTS AND SOCIAL CLUB:

The Officers acknowledge that the Club’s audited accounts shall be forwarded to the WMP Sports and Social Club auditor as soon as possible.